This information has been prepared for you as an aid in determining if an activity should be a private organization. Most squadrons have coffee funds, flower funds, or other small operations, which are examples of unofficial activities. When an unofficial activity’s current monthly assets exceed $1,000 over a three-month period, the activity must become a private organization.
A private organization (PO) is a self-sustaining special interest group, set up by people acting outside the scope of any official position they may have in the federal government. They operate on Air Force installations with the written consent of the Installation Commander.
POs and unofficial activities may not engage in frequent or continuous resale activities. The Installation Commander has authorized the Deputy Support Group Commander to approve an occasional fundraiser such as a bake sale or car wash. The prohibition of continuous resale does not preclude collective purchasing and sharing of purchased items by members of the PO or unofficial activity. If you have any questions or concerns about these items, please feel free to call the Resource Management Flight Chief.
Chief, Resource Management Flight
14 FSS/FSR
555 Simler Boulevard, Suite 100
Columbus AFB MS 39710-6010
FREQUENTLY ASKED
QUESTIONS
1. What is the Air Force Instruction that governs POs?
2. Who monitors POs on Columbus AFB?
3. Who approves authorization of a PO to operate on
Columbus AFB?
4. What items/documents are maintained/monitored by
Force Support Squadron?
5. How is a PO dissolved?
6. Where do I submit a request for a fund raiser such
as a bake sale or car wash?
7. Are there any exceptions as to when I can hold a
fund raiser?
8. Is there anything more I should know about POs?
1. What is the Air Force Instruction that governs POs?
a. AFI 34-223 is the governing directive for POs
2. Who monitors POs on Columbus AFB?
a. On behalf of the 14th Flying Training Wing Commander, POs are
monitored by the Chief, Resource Management Flight
a1. Individual PO folders, documentation and
questions pertaining to POs are directed to Chief, Resource Management
Flight (14 FSS/FSR)
3. Who approves authorization of a PO to operate on Columbus AFB?
a. All paperwork (Constitution, By-Laws, etc.) is
submitted to 14 FSS/FSR
a1. After it is reviewed for correctness, FSR will
submit it to Legal Office, and 14 Mission Support Group Commander for
approvals
a2. When the above is accomplished, FSR will make one copy for our file and forward a copy
to the PO
4. What items/documents are maintained/monitored by
Force Support Squadron?
a. 14 FSS/FSR maintains a file on each PO with the following required documents:
a1. Approved
Constitution and
By-Laws (MS
Word File)
a1a. Constitution and By-Laws must be
reviewed and certified by 14 MSG/CC on an bi-annual basis
Sample - Annual Approval (MS
Word File)
a2. Financial statements
a2a.
Must be submitted annually to 14 FSS/FSR for period January-December or based on
fiscal year of the PO
Sample - Income or in
MS
Excel Format
a3. Proof of insurance or insurance waiver request. Submit along with Constitution
Sample - Insurance Waiver
(MS
Word File)
a4. Annual list of officers, telephone numbers, and mailing address
Sample - Listing of Officers
(MS Word File)
a4a.
Changes must be reported throughout the
year, as they occur, to 14 FSS/FSR
a5. Minutes of meetings - signed information
copies of all meetings must be submitted to 14 FSS/FSR
a6. Additionally, as applicable - outgrant documenting the exclusive use of an
installation facility or land area/copy of IRS
tax exempt status - approval to use seal, insignia or other identifying device of
Columbus AFB
5. How
is a PO dissolved?
a. Just as the commander approves a PO, he/she may dissolve it, for failure to operate within the
parameters prescribed in AFI 34-223
a. POs who wish to dissolve on their own accord must submit a letter
to 14 FSS/FSR
Sample - Dissolution Letter
(MS Word File)
6. Where do I submit a request for a fund raiser such as a bake sale or car wash?
a. All activities on Columbus AFB, whether POs or not, must submit fundraiser requests for approval.
Sample - Staff Summary Sheet
Sample - Fundraisers
This must be done at least one week in advance of the fundraiser. Fundraisers requesting approval to sell food must first obtain approval from 14
AMDS/SGPM, in writing. All fundraisers must have prior approval from site manager or designated representative for use of their site. This must be indicated on the request to 14
MSG/CD
7. Are there any exceptions as to when I can hold a
fundraiser?
a. Fundraisers are limited to no more than two (2) events per calendar quarter
a. Fundraisers will not be conducted during the annual AFAF and CFC campaign
8. Is
there anything more I should know about POs?
a. Yes, items covered in this handout are only highlights of AFI 34-223. A PO is responsible for knowing/understanding the entire contents of the instruction
a. If you have questions or need assistance, please call Chief, Resource Management Flight X-2319
PRIVATE
ORGANIZATIONS ESTABLISHED AT CAFB
|
ORGANIZATION
|
PHONE NUMBER
|
|
AF SERGEANTS ASSOCIATION |
434-2025
|
|
Officers Spouses Club
|
|
|
THRIFT SHOP
|
434-2772 |
|
FIRST SERGEANT'S COUNCIL
|
434-2291
|
|
TOP THREE ASSOCIATION
|
434-2499
|
|
GIRL SCOUT TROOP 473
|
742-2479
|
|
